A. Bids for a Street and Drainage Improvements Project, consisting of overlay of existing roadways, drainage improvements, and related work, known collectively as the 2019/20 Street & Drainage Project, Hayman Boulevard / Town Hall Drive / Sixth Avenue project, for the Town of Kill Devil Hills, North Carolina, will be received by the Town Clerk of the Town of Kill Devil Hills, North Carolina in the Administration Building, 102 Town Hall Drive, off Colington Road, until Thursday, August 1, 2019 at 11:00 a.m., at which time they will be publicly opened and read aloud.
The project consists generally of the following: Pavement overlay of four sections of roadways in the Town, in two Project Groups, totaling approximately 5,690 linear feet.
• Group 1 consists of West Hayman Boulevard (from Bay Drive eastward through and including the circle and connections to West Sothel Street and West Archdale Street) and Plymouth Street (from West Sothel Street southward to the end).
• Group 2 consists of Town Hall Drive (from Veterans Drive eastward then northward to Colington Road); and Sixth Avenue (from West Airstrip Road northward to West Baum Street).
For both Project Groups, storm drainage improvements will be installed, including HDPE “sock drain”, associated drainage structures, and grass swales within the entire project area. Concrete work will include partial removal and construction of new driveway segments as necessary, and construction of curb and gutter at specified intersections. All areas shall include incidental clearing, pavement cuts/patch, reseeding and restoration, etc.
B. Complete Contract Documents may be obtained at the Department of Public Services, 107 Town Hall Drive, off Colington Road, or by calling (252) 480-4080. Contract Documents also may be obtained from the offices of American Engineering Associates, P. A., 448 Viking Drive, Suite 170, Virginia Beach, VA 23452, or by calling (757) 468-6800. A MANDATORY prebid meeting will be held on Thursday, July 18, 2019 at 11:00 a.m. in the Administration Building noted above. Bids from bidders who have not attended the meeting will be rejected.
C. All Contractors submitting bids shall possess a valid North Carolina Contractors License and may be required to provide evidence satisfactory to the Town of Kill Devil Hills, in its sole judgment, of qualifications and experience sufficient for the successful accomplishment of a project of this nature and size within the time requirements set forth in the Contract Documents. A Certificate of General Liability Insurance (minimum $1,000,000.00) and Workers Compensation Insurance shall be attached to each bid submitted for consideration. Each bid shall be accompanied by a deposit equal to 5% of the net price bid. This deposit may consist of cash, or cashier check issued by or drawn on a Bank or Trust Company authorized to do business in the State of North Carolina, or a Bank insured by the Federal Deposit Insurance Corporation, payable to the Town of Kill Devil Hills, or a 5% Bid Bond issued by any Insurance Company authorized to do business in North Carolina. This deposit will be retained in the event of the failure of the successful bidder to execute the contract within ten (10) days after Notice of Award or to give satisfactory surety as required.
D. The successful bidder must furnish a Payment and Performance and Materialman's bond on some surety company authorized to do business in the State of North Carolina for the full amount of the contract price prior to execution of contract.
E. The bidder to whom these Project Groups are awarded shall have one hundred twenty (120) calendar days from the date of the Notice to Proceed of the contract to Substantially Complete each Project Group. If both Project Groups are awarded to one contractor, he shall have two hundred forty (240) calendar days to complete both Project Groups. Other provisions as to time of Full Completion, intermediate completion requirements, Liquidated Damages, etc. are set forth in the Contract Documents.
F. The Town of Kill Devil Hills reserves the right to reject any and all bids, and to award both Group 1 and Group 2 to one contractor or each Group to a separate contractor, or to only award one Group and not the other, or to make no award at all, as it deems in its best interest.
G. The purpose of this Notice of Bid is to make this Project known to the contracting community; it is not one of the “Contract Documents” as enumerated in the General Conditions. In the event of any discrepancy between the provisions in this Notice of Bid and the provisions of any of the Contract Documents, the provisions of the Contract Document shall take precedence.
--End of Notice of Bid --
July 3, 2019
Date Mary E. Quidley, Town Clerk
Town of Kill Devil Hills
102 Town Hall Drive
Kill Devil Hills, NC 27948
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At their October 8, 2018 meeting the Board of Commissioners approved the resolution authorizing Staff to seek financing proposals for the final phase of the Public Works Complex improvements. A public hearing is scheduled for November 14, 2018, and the notice for the hearing will include a recommended financing proposal, which will be advertised, electronically distributed and posted on the Town's Facebook page. It will also be available at the library on Mustian Street.
B. Schedule public hearing on recommended financing proposal for November 14, 2018 at 5:30 p.m.
Finance Director Beverly Kissinger has discussed this project at length with representatives of the North Carolina Local Government Commission (LGC). The required public hearing on recommended financing can be held on November 14, 2018, which will allow the financing application to be submitted to the LGC prior to December 7, 2018 and heard at its January 7, 2019 meeting. The Board of Commissioners will meet on January 14, 2019, at which time, subject to approval by the LGC, award of the bid will be recommended.
Financing proposals will be submitted to the Finance Director by Friday, October 19, 2018. Staff recommended the Board of Commissioners schedule the financing public hearing for November 14, 2018 at 5:30 p.m., subject to the Town Manager’s and Finance Director’s favorable recommendation on a specific financing package, which will be provided to the Board of Commissioners. Approval of the Consent Agenda will record the Board’s authorization to proceed as recommended.
Ms. Diáz presented the Consent Agenda and recommended approval as presented. Commissioner Windley moved to approve the Consent Agenda. Commissioner Gray provided a second, and the motion passed with a unanimous, 5-0 vote.
Town Engineer Pete Burkhimer updated the group on the continued upgrades to the Town’s infrastructure.
Plans, specifications and authorization to bid the 2018/2019 streets, drainage and right-of-way improvements project were approved by the Board of Commissioners at the March 12, 2018 meeting. The project includes paving, drainage, and related work for over 1.4 miles of streets generally in the Whispering Pines subdivision.
Bids were received on August 23, 2018 and have since been reviewed by Staff and Mr. Burkhimer, on behalf of American Engineering. He and Staff recommended award of the contract for the entire project to the lowest responsible bidder, RPC Contracting, Inc. Although the cost of the project came in higher than the original estimate, he and Staff recommended the entire project be awarded as any attempt to split or modify the project scope to meet the engineer’s estimate of $930,000 would likely increase overall final costs and delay completion.
The bid tabulation sheet was included with the packet materials for this item.
A breakdown of costs associated with this project follows:
2018/2019 Project – Whispering Pines
Streets & Drainage
RPC Contracting, Inc. – Base Bid + Unit Price Items
This project will begin in the fall with substantial completion scheduled on Saturday, May 11, 2019.
Commissioner Hogan moved that the Board of Commissioners accept the bid from RPC Contracting, Inc., and authorize the 2018/2019 Whispering Pines area street, drainage and right-of-way improvements project, base bid including unit price items, to move forward by making the following motion - for the Board of Commissioners to:
Commissioner Windley provided a second, and the motion was approved by a unanimous, 4-0 vote.
B. Recommendation for engineering design for 2019/2020 streets, drainage and right-of-way improvements project (Attached NB-2B)
Additionally, at the March 12, 2018, meeting, the Board of Commissioners approved the 2019/2020 fiscal year recommendation for street and drainage improvements for West Hayman Boulevard (from the circle to Bay Drive, including a small portion of Plymouth Avenue); Sixth Avenue (from Airstrip Road to West Baum Street); and Town Hall Drive (from Colington Road to Veterans Drive).
Staff recommended the Board approve engineering for the design phase for this project ($87,000), and engineering for the bidding phase of this project ($6,000), for a total of $93,000.
Commissioner Windley moved to approve budget amendment #8, to appropriate unassigned fund balance for engineering, design, and bidding of the 2019/2020 street, drainage and right-of-way improvements project, and to authorize the Town Manager to execute the agreement with American Engineering in the total amount of $93,000 for engineering services as presented. Commissioner Gray provided a second, and the motion passed by a unanimous, 4-0 vote.